GETTING STARTED WITH PROACTIVE KIDS PROGRAMS


starting proactive kids is easy! ProActive Kids Foundation will provide a guide for executing the ProActive Kids program, as well as send all supplies, handouts, posters, and equipment.  but there are a few decisions to make now so you can start marketing your program.


Below you will find the immediate next steps in starting your ProActive Kids program!


  1. Sign Contract with ProActive  Kids Foundation
  2. CustomizE  Your Program 
  3. Start marketing the program and collecting registrations! 

contract, payment and immediate next steps
contract signature is the first step in moving forward! once complete, we will send you an online welcome package that includes two curriculum binders, program implementation guide, 8 week schedule, and flyer order form (used to record the information to create a promotional flyer for your program should you decide to use proactive kids-branded flyers).

we will also send you all supplies needed for program execution including all fitness supplies, handouts, posters, bins, forms and so much more. 


CUSTOMIZEABLE DECISIONS FOR PROGRAM EXECUTION 
Before you can start marketing your program, there are a few key decisions that you must make surrounding your program. get together with your team to brainstorm about the topics below and decide what works best for your organization.

1. HOW MANY PROGRAMS WILL YOU OFFER PER YEAR?
You have the option of hosting one to six  8-week sessions per year.  session dates are listed below.  It is best to understand how many programs you plan to host so you can market the different sessions instead of re-marketing each time. 

2. FACILITY SPACE – WHERE WILL YOU HOST THE PROGRAM? 
You will need to find a space to host your ProActive Kids program. Every organization is different in facility space available in your area. below is a list of places we suggest you look into as they have all been great places to host the program. also,  Talk to people in your organization, perhaps you already have a relationship with one of the following groups:
• Park Districts
• Large conference space within your organization
• Churches
• Schools
• Community Centers
• Fitness Centers

TYPE OF SPACE NEEDED 
• Contained private large space 53 x 33 ft. (room large enough for 20-25 kids to exercise and run - classrooms do not work) 
• Classroom-style space for lifestyle and nutrition segment (or tables and chairs available for large space) 
• Small closet to store large plastic tubs with equipment (if possible)

3. PROGRAM TIMES AND SCHEDULE​​
PROACTIVE KIDS  DETERMINEs THE SESSION DATES EACH YEAR to help us manage training, supply management and data and reporting efficiently.  THE FOUNDATION OFFERS SIX SESSION START DATES IN A CALENDAR YEAR. PROGRAM PARTNERS MUST USE THESE AS THEIR SESSION DATES. session dates work around major holidays and spring break to ensure maximum attendance. 

2019
SESSION #1: january 14 - march 8
SESSION #2: April 8 - May 31
SESSION #3: June 3 - July 26
SESSION #4: June 24 - August 16
SESSION #5: September 16 - November 8
SESSION #6: October 21 - December 13

2020
SESSION #1: JANUARY 13 - MARCH 6
SESSION #2: APRIL 13 - june 5
SESSION #3: JUNE 8 - JULY 31
SESSION #4: JUNE 22 - AUGUST 7
SESSION #5: SEPTEMBER 14 - NOVEMBER 7
SESSION #6: OCTOBER 19 - DECEMBER 11

ProActive Kids has succesfullY offered the program at 4 pm, however that timeframe may not work for your organization. you are able to select your own program times.  Parental work schedules, school, sibling activities, and the times available at the facility all become factors in determining the days and times that work. to ensure viability and efficacy of the program, the following must be followed in setting up your program. 
 
  • Program MUST be offered three days per week. 
  • Program must be 1.5 hours for each of those three days, and two hours on third day if possible.
  • Parents must attend on the third day. 
  • Each day must include program components for that day based on proactive kids curriculum

ProActive Kids Foundation recommends the following program schedule: 
Monday and Wednesday – 4:00 – 5:30 p.m. – kids only
• Lifestyle: 4:00 – 4:45 p.m.
• Fitness: 4:45 – 5:30 p.m.
Friday Family Day - 4:00 – 6:00 p.m. – families are invited/required to attend and participate (siblings welcome if over the age of three years old)
• Lifestyle: 4:00 – 4:40 p.m.
• Nutrition: 4:40 – 5:20 p.m.
• Fitness: 5:20 – 6:00 p.m.

4. determining PROGRAM COST TO PARTICIPANTS
To cover your costs and to secure engagement in the program, you may want to charge for this program.  ProActive Kids Foundation allows organizations to choose the cost of your program.

We advise organizations price your program accordingly based on your other program offerings and understanding of the socio-economic environment of your population area.

We recommend running the program with 30 participants to start as some will not likely complete the 8 weeks. If you charge $100 per participant, you will cover your program costs. You may charge more,  you may charge less. Every service area and community population is different.


you have the opportunity of offering scholarships or other sales or promotions.

Depending on who you have coaching at the program, you may be able to bill insurance. ProActive Kids Foundation can provide the relevant ICD codes, but will not get involved in coding for your program. It will be up to your organization to manage this process – collecting insurance information, managing forms, and working with providers for reimbursement. 

ProActive Kids Foundation will rely on each organization to manage your own program payments. You may require full payment at the time of registration, like most programs do. If you offer other pay-for-service programs, look into how your organization collects money for those programs.  

Your organization can collect payment through your website, paypal, check, etc. Each organization will determine their own method. 

5. Collecting REGISTRATIONS
Where will your organization collect registrations? There are a few commons places such as a program listing page on your website, email/ calls to a designated person, or a collector such as surveymonkey.com. This must be determined ahead of time so this information can be included in marketing materials.

6. SELECTING YOUR PROGRAM STAFF
dpending on background and expertise, one of two caoches can manage your program.

• The Program Coordinator (PC) the PC manages the day-to-day activities of the site, serves as the main point of contact for staff members and families, and implements both the  physical fitness and nutrition education components of the proactive kids program. this person manages attendance, measurements, partcipant data, e-communications and data post-program. this staff member may also manage registrations and payments depending on how you set up your program.

This person is responsible for bringing the activities of the program to internal constituents and program managers.  

• The Lifestyle Coach (behavioral specialist, therapist, psychologist, social worker) implements the PAK Lifestyle Coaching segment of the program. This team member will play an integral role in understanding and working through the personal, societal and peer issues related to obesity.  These sessions are designed to improve communication and self-confidence. Please see job descriptions PDF. 

STAFF PAYMENT
Each ProActive Kids Coach has a total amount of hours to work within.  You will work with your coaching staff to determine their compensation and how they will bill for their time spent at ProActive Kids.  

Your organization can budget for the operation of the program using the hourly totals below.

Program Coordinator 
Time: 55 hours total over 8 weeks 
Hourly Recommendations: $25.00-$30.00 per hour
45 hours of onsite management and 10 hours administration management
o 2 hours of Program Prep (Bin Preparation, Handout Filing)
o 5 hours of Registrations and Participant Engagement Pre-Program
o 40 Hours of Onsite Program Execution
o 4 Hours for Data Entry and Reporting in Survey Monkey
o 4 Hours of Administrative ( Emailing parents weekly newsletter, waiting for pickups, bin organization, filing post-program)

Lifestyle Coach
Hourly Recommendations: $20.00-$30.00 per hour commensurate with experience
Time: 30 hours total over 8 weeks (25 hours of onsite Lifestyle education and 5 hours administration management). The lifestyle coach hours are primarily onsite program implementation with additional time allow for staying to help, talking with parents after class, or other.

YOU ARE READY!
Once you have determined the information listed above, you are able to start marketing your program. You will work with ProActive Kids to develop your promotional flyer (or create your own), you can list the program online, and you can send out promotional emails!  ProActive Kids will supply a detailed guide for how to market your program! 

DO YOU HAVE QUESTIONS? 
Contact ProActive Kids at nicki@proactivekids.org or 773-802-7005.